Dual-Base System
If you have the Dual Base Currency Value Pack, you can record any accounting transaction in one of two Currencies. All Nominal Ledger Transactions will contain values in both Currencies, allowing you to produce
reports in either one. This Value Pack is suitable for users residing in a country that is going through the transitional process of joining the Euro system, or trading with Customers or Suppliers in such a country. It will also be suitable for companies that have offices in two countries that need to
report in both Currencies and for companies operating in countries where there is a second Currency (usually the US Dollar or Euro) in common use in addition to the national one. To set up such a system, follow the steps numbered below:
- Enter the two Currencies used in your business using the Currency register in the System module.
- Using the Base Currency setting in the System module, specify which of the two Currencies is to be treated as Base Currency 1 (your primary Currency) and which is to be Base Currency 2.
Companies in the Euro zone retaining their old Currency for comparison purposes should have the Euro as Base Currency 1 and the Default Base Currency and the old national Currency as Base Currency 2.
Other voluntary users of the Dual-Base system should have their home Currency as Base Currency 1 and the Default Base Currency and their second Currency (e.g. Euro or US Dollar) as Base Currency 2.
Companies in transitional countries should have their national Currency as Base Currency 1 and the Default Base Currency and the Euro as Base Currency 2.
- Define conversion rates between the two Base Currencies using the Base Currency Rates setting in the System module.
- Using the 'Exchange Rate' card of the Account Usage S/L setting in the Sales Ledger, define Accounts to be used for gains and losses resulting from Currency conversions of Sales Ledger transactions. The Round Off and Bank Fee Accounts on this screen should also be considered.
- Repeat step 5 for Purchase Ledger transactions using the 'Exchange Rate' card of the Account Usage P/L setting.
Please click the links for detailed descriptions of each step.
