Personal Desktop - Organising Items in your Personal Desktop: Archives
When you have many items in your Personal Desktop, you can organise them into Archives. An Archive is a folder that can contain Attachments of all kinds, including other Archives.
- Bring the Master Control Panel to the front by clicking on it, by using the Ctrl-M/⌘-M keyboard shortcut or by selecting 'Master Control' from the File menu.
- Select 'Create Archive' from the Operations menu (Windows) or from the + menu (Mac OS X). The 'Create Archive' window opens, where you can give the new Archive a name:
When you click the [Save] button, the new Archive will appear towards the top of the Personal Desktop.
- Move the relevant items into the Archive by dragging and dropping onto it.
- If you want to work with an item that is in an Archive, double-click the Archive. A new window will be opened, listing the items that are in the Archive. This window has the same properties, features and functions as a list of Attachments, so you can work with it in the manner described on the Organising Attachments page.
If the Archive contains another Archive, double-click the second Archive to open it. The contents and title of the window will change to those of the second Archive. To go back to the top-level Archive, click the button with the arrow icon (Windows version illustrated on the left, Mac OS X version on the right):
- If you want to rename the Archive, first open it as described in step 4 above and then select 'Rename Archive' from the Operations menu.
Enter the new Name of the Archive and click [Save].
- You can remove an item from an Archive in one of two ways. First, you can drag it to the Personal Desktop or to another Archive. Otherwise, to remove the item altogether, click on it and select 'Clear' from the Edit menu. If you are using Mac OS X, you can also highlight the item to be removed and click the [-] button immediately above the Personal Desktop.
- To remove an Archive, click on it in the Personal Desktop and select 'Clear' from the Edit menu (or click the [-] button). You can only remove empty Archives. To empty an Archive, you must remove its contents item by item as described in step 6 above.
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