Settings in the System module - Company Info
Use this setting to record your company's name and address, and other particulars such as phone and fax numbers, and the bank and bank account number. This information will be printed as appropriate on all documents. If you have more than one Company, you should record this information separately in the Company Info setting in each Company.
To open the Company Info setting, first use the [Module] button in the Master Control panel to enter the System module and then click the [Settings] button, also in the Master Control panel. Double-click 'Company Info'. The 'Company Info: Inspect' window is opened.
When you create a new database, the first Company will be created automatically for you. As part of this process, you will be asked to provide a name and address for this Company in the 'Create a New Company' window. This information will be copied to the Company Info setting as shown above. If you add more Companies, you should give each one a Name in the Company Info setting. If you change this Company Name in the Company Info setting in any Company, this will cause Books by HansaWorld to go into restricted mode. To regain full use of Books by HansaWorld, you will need to apply for a new Enabler Key.
Apart from the Company Name, Address etc, you should enter the following information in this setting, on the 'Reg' card:
- Reg. No.
- Enter your company registration number here. This information can then be printed on any appropriate documentation. It is also required for registering your copy of Books by HansaWorld and receiving Enabler Keys.
- Tax No.
- Enter your Sales Tax Certificate Number here. This information can then be printed on any appropriate documentation. It is also required for registering your copy of Books by HansaWorld and receiving Enabler Keys.
- Bank 1, Bank 2
- You should enter your company's main bank account number(s) here. This information can then be printed on any appropriate documentation.
- Bank Customer ID
- This is an ID number used for electronic communication with certain banks and other credit institutions in some countries. Please contact your local Books by HansaWorld representative for details.
- Edit Font, Report Font, Report Font Size
- Paste Special
Fonts in your system
- These fields allow you to select different fonts for use on screen and in reports respectively. If you leave these fields empty, Books by HansaWorld's default fonts will be used. These fonts are selected for maximum readability, and you should only change them if you have good reasons to do so. In non-English versions of Books by HansaWorld, use these fields to select fonts with special character sets.
- Commercial Reg. No.
- The Intrastat system is used to collect statistics on the physical trade in goods (i.e. the actual movement of goods) between the various member countries of the European Union (EU). If your business is situated in an EU country and its trade with companies in other EU countries is greater than the threshold value, it will be necessary to send an Intrastat report periodically to the relevant authorities. You can do this by printing a document or exporting a text file. In both cases, the report should include your company name and address (from the 'Address' card above), your Tax Number (above) and a company or branch identifier (entered in this field). You should have a separate identifier for each branch if you will be submitting Intrastat returns from different branches using the same Tax Number.
- This field is also used in Portugal. Enter the commercial registration number of your company. This information is required for SAF-T reporting.
- Home Community
- This field is used in Portugal. Enter the region or district in which your company is located. This information is required for SAF-T reporting.
- Tax Law
- Paste Special
Choices of possible entries
- Use this field to ensure the behavior of Books by HansaWorld conforms to the local accounting conventions in your country. If your country is not listed in the 'Paste Special' list, choose the "Default" option.
- Character Set
- Paste Special
Choices of possible entries
- This field is used to control sorting in Books by HansaWorld. In countries where the alphabet differs to that of the UK/US, sorting by ASCII codes produces a list that is not in the correct alphabetical order: use this field to overcome this problem.
Confirm the entry by clicking [Save], or cancel it by closing the window using the close box.
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