Often, the Exchange Rate at the time of Invoice will be different to that at the time of Receipt. (This situation is unlikely if you are a transitional user of the Dual-Base system because exchange rates with the Euro are usually fixed during the transitional stage.) Your company will be liable to absorb the profit or loss on the Currency conversion. Because a Receipt always uses the latest Base and Exchange Rates, the calculation of this profit or loss is completely automatic. For example, if you invoice USD 88.56 when USD 1.61 buys one GBP (Base Currency 1), you expect at the time of Invoice to receive 55.01 in the home Currency when the Invoice is paid. However, when you receive the cheque, one GBP buys USD 1.62, so USD 88.56 will then convert to 54.67. When you specify the Invoice Number in the Receipt, 54.67 will be placed automatically in the Bank Amount field:

The loss of 0.34 will be recorded as a Rate Loss and posted to the Rate Loss Account specified on the 'Exchange Rate' card of the Account Usage S/L setting. This is shown in the Nominal Ledger Transaction generated from the Receipt:

In the example, an additional automatic posting to the Base Currency Round Off Account (as specified on the 'Exchange Rate' card of the Account Usage S/L setting) has been included. In the Dual-Base system and when you are using both systems in combination, this is used where necessary to ensure that the debits and credits balance when expressed in Base Currency 2, shown on flip B of the Transaction.

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