Activities, Persons
This report is a list of Activities sorted by Person. The
Private Activities of the Person producing the report are included, but those of other users are not.
When printed to screen, the Activities, Persons report has Hansa's Drill-down feature. Click on a Customer Number to produce an Activities, Customers report for that Customer.
- Period
- Paste Special
Reporting Periods setting, System module
- Enter a reporting period: Activities whose Start Dates fall in this period will be shown in the report. To produce a report for a particular day, simply enter the date once. Hansa will then convert it to period format by inserting a colon and repeating the date.
- Person
- Paste Special
Person register, System module
- Range Reporting Alpha
- Enter a Person's initials to list the Activities recorded, scheduled or carried out by this Person. If you list the Activities of another Person, their Private Activities will not be included.
- Customers
- Paste Special
Customers and Suppliers in Customer register
- Range Reporting Alpha
- Enter a Customer Number or a range of Numbers to list Activities recorded or scheduled for that Customer (or for the range of Customers).
- Classification
- Paste Special
Customer Classifications setting, CRM module
- Enter a Classification Code to list Activities featuring Customers with a particular Classification. If you enter a number of Classifications separated by commas, Activities will only be listed for those Customers featuring all the Classifications that you have entered. If you enter a number of Classifications separated by plus signs (+), Activities will be listed for all Customers featuring at least one of the Classifications listed. If you enter a Classification preceded by an exclamation mark (!), Activities will be listed for all Customers featuring any Classification except the one listed.
For example:
- 1,2
- Lists Activities for Customers with Classifications 1 and 2 (including those for Customers with Classifications 1, 2 and 3).
- 1+2
- Lists Activities for Customers with Classifications 1 or 2.
- !2
- Lists Activities for all Customers except those with Classification 2.
- 1,!2
- Lists Activities for Customers with Classification 1 but not those for Customers with Classification 2 (i.e. those for Customers with Classifications 1 and 2 are not shown). Note the comma before the exclamation mark in this example.
- !1,!2
- Lists Activities for all Customers except those with Classification 1 or 2 or both. Again, note the comma.
- Activity Type
- Paste Special
Activity Types setting, CRM module
- Enter an Activity Type to list Activities of that Type.
- Display Group
- If you enter a Display Group here, the report will list the Activities recorded, scheduled or carried out by all Persons belonging to that Display Group.
- Function
- Use these options to control the level of detail featured in the report. In both cases, the report is sorted by Person.
- Overview
- This report contains a single row per Activity, showing Date, Activity Type, Person, Contact and Text (from the Activity header).
- Detailed
- In addition to the information shown in the Overview, this option shows all details entered in the grid area on the 'Text' card of the Activity screen.
- Specify
- Use these options to determine whether the report is to contain only Done Activities, not Done Activities or both.
- Specify
- Use these options to determine whether the report is to contain Calendar Activities, To Do Activities or Timed To Do Activities, or any combination.
Introduction to Reports in the CRM Module
