Conversions - Master, Conversions - Accounts

These settings allow you to move all postings to one or more Accounts to another Account. Assume that you have been using Account 100 for sales of a particular product, and that for some reason you want to use Account 102 instead. These settings allow you to change Account 100 wherever it appears in the Transaction register to Account 102 and to recalculate all previous entries to the old Account, so that they will appear under the new Account in all reports. To do this recoding you must follow the steps below:
  1. Make a back-up of your entire database and quit Hansa.

  2. Remove the Hansa database file (named "Hansa.HDB") from the folder or directory containing your Hansa application. Ensure, however, that the "DBDef.txt" and "Default.txt" files are present.

  3. Launch Hansa again. Because there is now no "Hansa.HDB" file, a new database is created. Enter new Company information to the dialogue (a Code and Name is sufficient): click [Save] and double-click the new Company in the subsequent list.

  4. When the 'Import files available' window appears, close it by clicking the close box. Do not import anything yet.

  5. Select 'System Module' from the Modules menu, and 'Settings' from the File menu. Double-click 'Conversions - Accounts'. Enter the old and new Account numbers one by one in the window as shown in the illustration. Finish by saving the setting by clicking [Save].

  6. From the 'Settings' list, select 'Conversions - Master' and enter a check mark in the Convert Accounts check box. Save the setting by clicking [Save].

  7. Select 'Imports' from the File menu and import the back-up using the