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Item Variety Groups

This page describes the Item Variety Groups setting in the Stock module.


The first step in configuring Varieties is to list the types of Variety that you sell, using the Item Variety Groups setting. Examples might be Colour, Size, Style, Veneer or Finish.

Do not enter the Varieties themselves in this setting. For example, when selling clothes, an appropriate Item Variety Group might be Size: you should enter the sizes themselves (e.g. Small, Medium, Large, etc) in the Item Varieties setting.

To define a new Item Variety Group, first move into the Stock module using the [Switch Module] button in the Navigation Centre. Then, if you are using Windows or Mac OS X, click the [Settings] button that's also in the Navigation Centre and double-click 'Item Variety Groups' in the resulting list. If you are using iOS or Android, select 'Settings' from the Tools menu (with 'wrench' icon) and tap 'Item Variety Groups' in the 'Settings' list. The 'Item Variety Groups: Browse' window will appear, showing the Item Variety Groups that you have previously entered. You can add a new record by selecting 'New' from the Create menu (Windows/Mac OS X) or the + menu (iOS/Android). When the record is complete, save it by clicking the [Save] button (Windows/Mac OS X) or tapping √ (iOS/Android) in the Button Bar. To close it without saving changes, click the close box (Windows/Mac OS X) or tap < (iOS/Android).

Code
Enter a code by which the Item Variety Group can be identified. You can use up to five alphanumeric characters.

Code Length
When you use an Item that has Varieties in a transaction of any kind, you will use a combined Item/Variety Number. This consists of the Item Number itself, from the Item register, and a suffix that indicates the Variety. This suffix is divided into sections, one for each Variety Group.

If you need the section of the combined Item/Variety Number that represents this Variety Group always to contain a certain number of characters, enter that number here. If the number of characters will vary, enter a full stop or a number of characters here.

If you enter a number of characters, you must also enter a number of characters (not necessarily the same number) as the Length in all other Variety Groups that will be used by a particular Item. You should also