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Payment Currencies

One of the steps you need to carry out when preparing your database for point of sales is to list the Currencies that you will accept when receiving cash payments in your stores. You should do this in the Payment Currencies setting, which is in the Point of Sales module.

To open the Payment Currencies setting, first ensure you are in the Point of Sales module. Then, if you are using Windows or Mac OS X, click the [Settings] button in the Navigation Centre or use the Ctrl-S/⌘-S keyboard shortcuts and then double-click 'Payment Currencies' in the 'Settings' list. If you are using iOS or Android, select 'Settings' from the Tools menu (with 'wrench' icon) and tap 'Payment Currencies' in the 'Settings' list. The window illustrated below will open.

In the Currencies field, list the Currencies that you will accept when receiving cash payments. Separate the Currencies using commas. You can select a Currency using 'Paste Special', then type the comma, then open 'Paste Special' again to choose the next Currency. There is no need to include your home Currency, but you can do so if you wish.

The Change in Currencies field isn't used at the time of writing.

After entering your Payment Currencies, click the [Save] button (Windows/Mac OS X) or tap √ (iOS/Android) to save the changes. To close the window without saving changes, click the close box (Windows/Mac OS X) or tap < (iOS/Android).

The Currencies that you list here will be used by the "Cash" button in POS Invoices and Bar Tabs. When you click or touch this button, a window will open in which you can receive payment and give change in the specified Currencies:

The Currencies will be listed in the order in which you have entered them in the Payment Currencies setting.

To use the Point of Sales module, you should specify that your home Currency is Base Currency 1 (in the Base Currency setting in the System module). As already mentioned, there is no need to include your home Currency in the Payment Currencies setting as well. One reason to do so will be because you need your home Currency to be listed first in the 'Cash Payment' window as illustrated above. If you do not include your home Currency in the Payment Currencies setting, it will be listed last in the 'Cash Payment' window.

If you need cash payments made in different Currencies to be posted to different Cash Accounts, you can achieve this by assigning separate Payment Modes to each Currency in the Local Machine Payment Modes) setting. Please refer here for details.

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