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Change Contracts

The 'Change Contracts' function allows you to change various details in a range of Contracts at one stroke. For example, you can use this function to add, substitute or remove a particular Item from, change the Contract Class of, and/or unOK all selected Contracts.

Start and End Dates in Period
Paste Special    Reporting Periods setting, System module
All Contracts whose Start and End Dates both fall within this period will be updated by the function. A Contract with a Start Date that falls within the period but with no End Date will also be updated.

Class
Paste Special    Contract Classes setting, Contracts module
To update every Contracts belonging to a particular Class, enter that Contract Class here.

Change Class To
Paste Special    Contract Classes setting, Contracts module
If you want to update the Contracts by changing their Class, specify the new Class here.

Item
Paste Special    Item register
To update a particular Item wherever it appears in Contracts, enter its Item Number here. Use the Function options below to determine whether this Item is to be removed from the selected Contracts or replaced with a different Item.

Change Item To
Paste Special    Item register
If you want to update the Contracts by changing or inserting an Item, specify the new Item here. This Item will replace the one specified in the field above or will be added to the Contract, depending on which of the Function options below you select.

Set OK flag to zero
Use this option to unapprove all Contracts in the selection (i.e. to remove the tick from the OK box).

Function
Use these options to specify how Items are to be treated by the function.
Replace Item
All occurrences in the selected Contracts of the Item specified in the Item field will be replaced by the one in the Change Item To field.

Insert Item
The Item in the Change Item To field will be added to those Contracts in the selection that already contain the Item specified in the Item field. The new Item will be placed in the first row of the grid on the 'Items' card.

Therefore, to insert an Item, the Item and Change Item To fields must both contain values, and the Item specified in the Item field must already be in the Contract.

Delete Item
All rows in the selected Contracts containing the Item specified in the Item field will be removed.
Press the [Run] button to start the updating process.

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Maintenance functions in the Contracts module:

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