Number Series - Gift Vouchers

Whenever you enter a new Issued Gift Voucher, it will be given a unique identifying number, based on a sequential number series.

You can have more than one sequential number series running at the same time, or at different times. For example, you may want to use different sequences to represent different departments or branches, or you may want to use different sequences to represent different fiscal or calendar years.

The Number Series - Gift Vouchers setting allows you to take advantage of this feature. Here you can define the number sequences that you would like to use with issued Gift Vouchers.

To open the Number Series - Gift Vouchers setting, ensure you are in the Sales Ledger or in the Point of Sales module and double-click (Windows/Mac OS X) or tap (iOS/Android) 'Number Series - Gift Vouchers' in the 'Settings' list. The following window will appear:

Enter each new Number Series on the first blank line. The sequences that you enter should not overlap. The Comment will be shown in the 'Paste Special' list, so enter some text that will help you choose a number from the correct sequence. The N/L field common to all Number Series settings is not used with Issued Gift Vouchers.

When the setting is complete, click the [Save] button (Windows/Mac OS X) or tap √ (iOS/Android) in the Button Bar to save the changes. To close the window without saving changes, click the close box (Windows/Mac OS X) or tap < (iOS/Android).

Once you have defined number sequences for Gift Vouchers, each new Gift Voucher will take its Gift Voucher Number from the first valid Number Series in this setting. For a particular Gift Voucher, any user can change to the first unused number in any other valid Number Series using 'Paste Special'.

If you leave the Number Series - Gift Vouchers setting empty, Gift Voucher Numbers will will all be taken from the same sequence, starting at 1 and continuing consecutively. If you want to start from another number, simply specify it in a new Gift Voucher before saving.

If you will issue Gift Vouchers from tills that use live-sync connections to the server, you must not leave the Number Series - Gift Vouchers setting empty. You must also use the Synchronised Number Series setting to define separate number sequences for each live-sync till, before connecting any of those tills to the server. Please refer here for details.


Settings in the Sales Ledger:

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