Introduction to Reports in the Nominal Ledger

As with all modules, to print a report in the Nominal Ledger, click (Windows/Mac OS X) or tap (iOS/Android) the [Reports] button in the Navigation Centre. You can also use the Ctrl-R (Windows) or ⌘-R (Mac OS X) keyboard shortcuts. The 'Reports' window will open, listing the reports that are available in the Nominal Ledger:

Double-click (Windows/Mac OS X) or tap (iOS/Android) the report that you need. A specification window will then appear, where you can decide what is to be included in the report. Leave all the fields in this window blank if the report is to cover all the records in the appropriate register. If you need to restrict the coverage of the report, use the fields as described individually for each report.

You can often report on a selection range, such as a range of Accounts, or a range of Items. To do this, enter the lowest and highest values of the range, separated by a colon. For example, to report on Accounts 001 to 010, enter "001:010" in the Account field. Depending on the field, the sort used might be alpha or numeric. In the case of an alpha sort, a range of 1:2 would also include 100, 10109, etc.

Use the Media options at the bottom of the specification window to determine the print destination of the report. The default is to print to screen. You can initially print to screen and subsequently send the report to a printer by clicking the Printer icon at the top of the window (Windows/Mac OS X) or by selecting 'Recalculate and Print' from the Operations menu. If you are using iOS or Android, you will find this function on the Tools menu (with 'wrench' icon). You can also print the report to disk as a text file. This will be useful if you want to format the report in your house style before printing.

Once you have entered the reporting criteria and have chosen a print destination, click or tap [Run].

If you print a report to screen, you can use the 'Recalculate' command on the Operations menu of the report window to update the report after making alterations to background data. The 'Reopen Report Specification' command on the same menu allows you to produce a new report using different reporting criteria. If you are using iOS or Android, the 'Recalculate' function will be on the Tools menu. There will be no 'Reopen Report Specification' command: tap < to go back to the specification window instead.

Please follow the links below for details about each report:


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