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Cancel Unpaid Contracts

The 'Cancel Unpaid Contracts' function allows you to cancel Contracts whose Invoices have not been paid. It finds Contract Invoices that are overdue for payment by a specified number of days (or those with a particular Reminder Level) and enters the current date to the Cancel Date field in each of the related Contracts. This ensures that no further Invoices will be raised for those Contracts. You can choose to have the Invoices themselves invalidated, or you can credit them in the usual manner.

Due more than
Use this field if you would like the function to search for unpaid Contract Invoices that are overdue for payment by at least a certain number of days (i.e. those whose Due Date is at least this number of days before today). If any Invoices are found, the current date will be entered to the Cancel Date field in each of the related Contracts.

Reminder Level
Use this field if you would like the function to search for unpaid Contract Invoices with a specific Reminder Level (visible on the 'Delivery' card of the Invoice screen). If any Invoices are found, the current date will be entered to the Cancel Date field in each of the related Contracts.

Invalidate Contract Invoices
Select this option if you would like the outstanding Contract Invoices to be invalidated (removed from the Sales and Nominal Ledgers). This can be useful in cases where it is not necessary to raise Credit Notes and where the Items are not Stocked Items. Invalidation is described here.

An Invoice will not be invalidated if its Invoice Date is earlier than the Lock Sales Invoices date specified in the Locking setting in the System module or if it has been partially paid. If an Invoice is not invalidated for these reasons, the Contract will still be cancelled.
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Maintenance functions in the Contracts module:

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