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Integration with the Sales and Purchase Ledgers

If you deal solely in cash, you can enter cash transactions directly to the Cash In and Cash Out registers. You should use the Cash In register for incoming (sales) cash transactions, and the Cash Out register for outgoing (purchasing) cash transactions. You can also use these registers to record cash payments against existing Sales and Purchase Invoices and Credit Invoices, cash deposits (Prepayments), and cash payments made to and received from members of staff.

The Cash In and Cash Out registers do not keep a record of the Items bought and sold. So if your cash transactions have stock implications, you might prefer to enter them initially as Invoices and Purchase Invoices with "Cash"-type Payment Terms. You can then create cash transactions from those Invoices and Purchase Invoices using the 'Create Cash In' and 'Create Cash Out' Operations menu functions, and the 'Create Collection Cash In' and 'Create Collection Cash Out' Maintenance functions. This will ensure all cash transactions (including those with stock implications) are gathered together in the Cash In and Cash Out registers, and that they all appear in the Cash Book report. This will be useful in countries where incoming cash transactions need to be recorded together using a sequential number series, and outgoing cash transactions need to be recorded together as well.

If you will be using the 'Create Cash In'/'Create Cash Out' and the 'Create Collection Cash In'/ 'Create Collection Cash Out' functions to create cash transactions from Invoices, you should enter appropriate Payment Terms and Payment Modes in the respective settings and set up the Cash Book module correctly to ensure the Nominal Ledger is correct. Two methods are available: the "Single Transaction" method and the "Double Transaction" method.