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The Person Register and the Job Costing Module

All members of personnel likely to work on Projects should be entered to the Person register, found in the System module.

As far as the Job Costing module is concerned, special attention should be paid to the 'Job Costing' card:

Job Group
Paste Special    Job Groups setting, Job Costing module
You can allocate each person to a Job Group. You can then use the Item/Job Group Prices or Job Group/Item Prices setting to set the prices of Service Items (i.e. time) so that all members of a particular Job Group will have the same charge-out rate.

Job Descr.
A short job description or title.

Cost per Hour
The cost per hour to your company of the employee. Used for gross profit calculations.

Price per Hour
The price charged per hour for this employee. For details about how it fits in with the overall pricing structure, please refer to the Pricing and Costs - Time, Purchases and Materials from Time Sheets and Activities page.

Allow Short Codes only
If this Person only works on certain Projects at a time, you can ensure that no Time Sheets or Activities are entered which refer to other Projects. To use this feature, switch this check box on and list the allowable Projects in the grid below.

Short Codes/Projects
A Person can give their own personal short codes to the Projects in which they are involved.

Use this grid to allocate these short codes to each Project. When this Person enters Time Sheets or Activities (or Time Sheets and Activities are entered on their behalf), either the short code or the Project Code can be used. Once a Project is complete a particular short code can be transferred to a new Project.

If the Short Codes Only option (described above) is on, only those Projects listed in the grid can be used in Time Sheets and Activities for this Person.

Take care that your short codes do not accidentally duplicate Project Codes.
The 'Time Entry' card of the Person record also has a bearing on Job Costing. Please refer to the page describing the Force Time Entry setting for details.