Introduction to the Purchase Ledger in Standard ERP

The Purchase Ledger module in Standard ERP is where you should record the Purchase Invoices and Credit Notes that you receive from your Suppliers, and where you can record both the Payments that you issue against those Invoices and deposits that you pay out to secure the future delivery of Items. Reports such as the Purchase Ledger report, the Open Invoice Supplier Statement and the Periodic Supplier Statement will use this information to display your credit position with each Supplier in real time, while the Payments Forecast report will use it to help with payment scheduling and cashflow forecasting. Tools such as the 'Create Payments Suggestion' function will also help with payment scheduling by creating Payments for Purchase Invoices based on their Due Dates (or Discount Dates in the case of Invoices with settlement discounts).

The Purchase Ledger is fully integrated with the Nominal Ledger. Transactions generated from Purchase Invoices will credit the Creditor Account and debit the Cost and Input VAT Accounts, while Transactions generated from Payments will debit the Creditor Account and credit the Bank or Cash Account. The Purchase Ledger is also fully integrated with Purchase Orders and Goods Receipts, permitting a seamless purchase order process workflow in which Purchase Invoices can be created from and will remain connected to Purchase Orders for goods received.


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