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Introduction to the Simulation Register

You can enter simulated transactions in the Nominal Ledger. These transactions are similar to standard Transactions, with the difference that you can remove or alter them. Most reports in the Nominal Ledger allow you to include or exclude simulated transactions. This allows you to try different alternatives in the business e.g. to test the outcome of different depreciation calculations on the result of the company.

Simulated transactions are stored in the Simulation register. Except where described below, you should enter records into this register in the same way as for normal Transactions. This includes the automatic balancing feature: with the cursor in the Base 1 Credit column in the last Simulation row, press the Return or Enter key. The correct credit amount to balance the entry will be brought in for you. If you press Return or Enter again, the Simulation will be saved, closed and committed to the Nominal Ledger, and a new, empty, Simulation will be opened. You can use this feature when you need to enter several Simulations quickly in one sitting. The Simulation register has no correction functions, because you can freely remove or alter Simulations at any time.

You can convert Simulations into Transactions using the 'Create NL Transactions' function on the Operations menu of the 'Simulations: Browse' window and using the 'Generate N/L Accrual Transactions' Maintenance function. Despite its name, this will create Transactions from all Simulations, not just those representing Accruals. The Transaction Dates of the new Nominal Ledger Transactions will be the same as the dates in the rows of the Simulations from which they were created. If there are Simulation rows with different dates, a separate Transaction will be created for each date. Otherwise a single Transaction will be created for each Simulation. If there are rows without dates, the date will be taken from the header of the Simulation record.

You can use the Status field on flip B to exclude Simulation rows from the resulting Transaction. This field can hold one of five values, selected using 'Paste Special':

Active
The row will be included in a new Transaction when you create it from the Simulation.

Simulation rows of this Status are shown in Nominal Ledger reports when you use the option to include Simulations.

Transferred
A Transaction including this Simulation row has already been created. Both the Operations menu function and the 'Generate N/L Accrual Transactions' Maintenance function will set the Status to "Transferred" automatically.

The row will not be included in a new Transaction if you create one from the Simulation. If you want to include it in another Transaction, change the Status back to "Active", taking care to ensure that a balancing Transaction will result.

Simulation rows of this Status are not shown in Nominal Ledger reports when you use the option to include Simulations.

Invalid
If the Simulation is obsolete, change the Status of its rows to "Invalid". No Transactions will be created from such rows. If not all the Simulation rows are marked as "Invalid", take care to ensure that a balancing Transaction will result from the remaining rows.

Simulation rows of this Status are not shown in Nominal Ledger reports when you use the option to include Simulations.

Year End Stage 1, Year End Stage 2
These two options were designed to be used as part of the year-end procedures in Portugal. Please refer to the End of Year Procedures in Portugal page for details. You can explicitly include or exclude Simulation rows of each Status in the Analytical Balance and Nominal Ledger reports. They will be included in all other reports when you use the option to include Simulations.