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Receipts

When you enter a Receipt, you can apply a separate Currency to each payment listed in the Receipt record. So, all payments received in a single day can be entered using a single Receipt record, irrespective of Currency (and of Payment Mode and therefore of Bank Account).

As a default, it is assumed that a payment for an Invoice will be received in the same Currency as that in which the Invoice was issued, so entering an Invoice Number in the grid will bring in the appropriate Currency. The current conversion rates are used and cannot be modified for an individual payment.

In the example illustration, a cheque was received made out in USD (US Dollars, the R. Cur or Receipt Currency) and paid into an GBP (Pounds Sterling) bank account (the B. Cur or Bank Currency). If the Bank Currency is the same for each payment on the Receipt, the Deposited figure at the bottom of the screen shows the sum of the payment amounts in that Currency. As a reminder, the Currency of the original Invoice appears as the I. Cur on flip B.

In normal circumstances, you should not change the Bank Amount and Currency. In the case of partial payments or overpayments, change the Received Value. The Bank Amount will be recalculated automatically by Hansa, using the current Base and Exchange Rates. If you change the Bank Amount, the Received Value will not be updated automatically, so such an alteration should only be made in exceptional circumstances. Examples might be when you know that the exchange rate that will be levied by the bank is different to the latest rate in Hansa, or when you know the exact amount of the Receipt as added to your bank account. Changing the Bank Amount is therefore effectively the same as changing the exchange rate for a single Receipt row. There is an example here.

You can enter bank charges using the 'New Fee' Operations menu function. The bank charge figure should be entered in the Bank Currency. Such charges will be posted to the Bank Fee Account specified on card 2 of the Account Usage S/L setting, as shown below:

Note that a posting to the Base Currency Round Off Account (as specified on card 2 of the Account Usage S/L setting) has been included in the example Receipt Transaction. In the Dual-Base system only, this is used where necessary to ensure that the debits and credits balance when expressed in Base Currency 2, shown on flip B of the Transaction. In this example, Base Currency 2 is the Euro:

The following illustration shows the flexibility of the Receipt system. Payment against an Invoice raised in Norwegian Kroner for NOK 2224.50 (GBP 197.40) was received in the form of two cheques, one for NOK 224.50 and one for 281.71 Euros. Both were paid into the GBP bank account: