Search HansaManuals.com HansaManuals Home >> Standard ERP >> Working Environment >> Working with Companies Previous Next Entire Chapter in Printable Form Search This text refers to program version 8.0 Working with Companies A Standard ERP database can contain more than one Company. This feature can be useful if your business is one where there are separate departments or subsidiary companies that keep separate accounts. Their data can be stored in a single database, in separate partitions known as "Companies".You should only use this feature to differentiate between different departments if you intend to account for each of them separately. If you keep a single set of accounts covering your whole organisation, you only need have a single Company in your database. Companies are stored in the Company register in the System module. You can add new Companies at any time: this process is described on the Changing and Adding Companies page. Adding a new Company will mean that you will have to apply for a new Enabler Key. If you have more than one Company in your Company register, it is recommended that you specify a Short Code for each one: If you want to work in a different Company, click the [Cancel] button in the 'Login' window. It will be closed, and the 'Select Company' window will appear, asking you to choose a Company to work in: The names in this list are taken from the Name field in the Company register. Once you have logged in, the Short Code of the Company ("H" in the example illustrated) will be included in the title of every window, while the full Company Name will be included in the title of the Navigation Centre: In this illustration, the 'Transactions: Browse' window lists Transactions belonging to Company H, while the 'Simulations: Browse' window lists Simulations belonging to Company S. Only one Navigation Centre can be open at any time, so the Company Name in its title ("Subsidiary Trading Company" in the example) is always that of the current Company. This is the Company whose information will be shown in any new windows that you open, and the Company in which any new records that you create will be saved. If you want to return to work in Company H, click the [Companies] button in the Navigation Centre (or use the Ctrl-O/⌘-O keyboard shortcut) once again. Note that if you are logged into two Companies as described here, you will take up two user "slots". For example, if you have purchased ten users, this means that ten employees can be logged in to your Standard ERP system at any one time. However, if one employee is logged in to two Companies at the same time, this will count as two of those ten log-ins. Usually, each Company will be completely separate: there will be no common information. If you want to copy information from one Company to another, you can do so using one of two methods:
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