This command will export all approved unpaid Purchase Invoices in the system. The file can be used in connection with a change of financial systems or when creating a new database at the start of a financial year.

The Backup Comment can be used for a description of the back-up file (up to 40 characters are permitted). This will be shown in the list of importable files shown by the 'Imports' function.

When importing the file into a new database, the Purchase Invoices will be shown as approved, but no Nominal Ledger Transactions will be created (opening balances should be entered to the Nominal Ledger separately). If you selected the Create Payments for Partly paid Invoices option before creating the export file, approved Payments will also be created for the paid amounts on part-paid Purchase Invoices (again with no corresponding Nominal Ledger Transactions). This will only occur when the file is imported: no Payments will be created in the database creating the export file. If you want this to happen, specify the Payment Mode (using 'Paste Special' if necessary), Payment Date and the first Payment Number. The Payment Numbers are generated by the export function, not when the file is imported, so be sure to choose a First Payment Number that does not conflict with any Payments already in the new database. Note that On Account Payments will not be transferred to the new database.

If any of the amounts are in Currency, be sure to import all Currency and Exchange Rate records to the new database before importing the Invoices.

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