The integration between FirstOffice's different modules means that Nominal Ledger Transactions can be generated automatically from other ledgers and modules ('Sub Systems'). For example, approving an Invoice in the Sales Ledger can cause the automatic generation of a Nominal Ledger Transaction debiting a Debtor Account and crediting a Sales Account and, if appropriate, a VAT Account. This feature is controlled using the Sub Systems setting in the Nominal Ledger.

If you are not using this feature (i.e. if you are not using any of the options in the Sub Systems setting), you will have to create the Nominal Ledger Transactions yourself, or you can use this function to create them in batches from records in the various Sub Systems. If you want a list of the Transactions that will be created by this function, produce an NL Transfer - Subsystems report (in the Nominal Ledger) before running the function.

Select a Sub System from which Nominal Ledger Transactions are to be created by clicking one of the radio button options. You should first temporarily turn on the equivalent option in the Sub Systems setting. If you wish to create Transactions for a particular range of Sub System records, specify this in the Ser No field. In the illustration, Nominal Ledger Transactions will be created for Goods Receipts numbers 20 to 30.

If a Sub System transaction contains an error, an error message will be shown and the routine will be stopped.

Nominal Ledger Transactions will not be created for unapproved Sub System transactions.

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