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Create Menu - Receipt - Cash In

This page describes the 'Cash In' function on the Create menu in the Receipt record window. If you are using iOS or Android, the 'Cash In' function is on the + menu.

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In some countries, incoming cash transactions need to be recorded in a single register using a sequential number sequence. In Standard ERP, the Cash In register in the Cash Book module is used for this purpose. If a Receipt represents a cash payment, you should use the 'Cash In' function on the Create menu to record it in the Cash In register.

Before you can create a Cash In record from an Receipt, you must mark the Receipt as OK and save. Then select 'Cash In' from the Create menu (Windows/Mac OS X) or + menu (iOS/Android). The following window will appear, in which you can create a new Cash In record:

A new record will be opened in a window entitled 'Cash In: New'. This means that it has not yet been saved. After amendment if necessary, save the record in the Cash In register by clicking the [Save] button (Windows/Mac OS X) or tapping √ (iOS/Android) in the Button Bar. You can then close it using the close box (Windows/Mac OS X) or by tapping < (iOS/Android). Alternatively, if you no longer require the Cash In record, click [Cancel] (Windows/Mac OS X) or tap < (iOS/Android). In either case, you will be returned to the Receipt window.

A default Expense Account will be brought in from the Cash Book Settings setting in the Cash Book module. If you have not specified a default Expense Account in that setting, you will need to specify one in the Cash In record before you can save it. The Payment Mode from the Receipt will be transferred to the Cash In record.

If you tick the OK box and save the Cash In record, a Nominal Ledger Transaction will be generated from it automatically if you have so determined in the Sub Systems setting in the Nominal Ledger, in the Payment Modes setting and in the Number Series - Cash In setting. You will no longer be able to modify the Cash In record.

You can create Cash In records from Receipts of all kinds, but if you only want to be able to create them from those with Payment Modes of the "Cash" type, select the Cash Collection option in the Cash Book Settings setting. This refers to the Payment Mode in the header of the Receipt record. You can set the Type of a Payment Mode on flip B of the Payment Mode window. The Cash Collection option also prevents you creating more than one Cash In record from a Receipt, and it prevents the value of the Cash In record from being changed (i.e. ensures the values of the Invoices being paid and the Cash In record are the same).

Please refer here for full details of the 'Cash In: New' window.

The function requires the Cash Book module to be present.

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The Receipt register in Standard ERP:

• Introduction
  

• Entering a Receipt
  

• Receipts in Currency
  

• Checking Receipts, Marking as OK and Posting to the Nominal Ledger
  

• Nominal Ledger Transactions from Receipts
  

• Prepayments and On Account Receipts
  

• Correcting Mistakes in Receipts
  

• Withholding Taxes in the Sales Ledger
  

• Operations menu
  

• Create menu, including:
  
  • Receipts Suggestion
    

  • Workflow Activity
    

  • Cash In
    

  • Cheque
    

  • Down Payment
    

  • E-Mail
    

  • Prepayment Invoice
  
  
• Row menu

Go back to:

• Home page for Sales Ledger manual
  

• Home page for Standard ERP manual

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