As well as creating records in the Price register using the 'Calculate Price Lists' function, you can also Price records manually. You might want to do this to assign a particular price to an Item, rather than one that is calculated using a formula. FirstOffice will prevent you entering a Price record for an Item/Price List combination if one already exists by displaying the error message "Already Registered".

To enter a new Price record, open the Price register using the [Prices] button in the Master Control panel and click [New]. Enter the Item Number of an existing Item, using 'Paste Special' if necessary to select from a list of Items, and press Return. The Item Name from the Item register is shown. Enter the required Price and specify a Price List, again using 'Paste Special'. Finally, if appropriate, specify a Sales Account. Click [Save] to save the record.

Specifying a Price List in a Price record has the following effects:

It will be included when the Price List is printed, using the report in the Sales Support module and in the Sales Ledger.
When you create an Order or Invoice, you can specify a Price List that will determine the Prices and, if specified, the Sales Accounts used. The Price List can be specified on two levels: for each Customer; or for Customer Categories. Prices from the appropriate Price List will be offered as a default whenever the Customer places an Order or receives an Invoice.
If you have entered a Currency code in the Price List record, the Prices in the Price List will be in that Currency. If you created the Price records using the 'Calculate Price Lists' function, they will have been converted from the home Currency to that specified using the most recent Exchange Rate. They may be converted again to another Currency at invoicing, depending on the Currency code of the Customer or Invoice. If you do not specify a Currency in an Order or Invoice, but the Customer has a Price List that is not in the home Currency, the Prices will be re-converted back to the home Currency.

If you specify a Sales Account in a Price record, that Account will be offered as a default in Invoices where pricing is determined by that Price (i.e. by the unique Price record for the Item/Price List combination). This Account will take priority over those for the Item and Item Group and that in the Account Usage S/L setting.

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