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Create Menu - Receipt - Cheque

When you are entering a Receipt and if you have the Cheques module, you can use the 'Cheque' function on the Create menu to create a new Cheque record (in the Cheque register in the Cheques module) and to connect that Cheque to a row or rows in the Receipt.

To use this function, first create a new Receipt and specify the Invoice(s) against which you have received payment. Make sure that you specify a Payment Mode in which the Type is "Received Cheques", either in the Receipt header or in a particular Receipt row. Place the insertion point in the first row that you wish to connect to a Cheque record. The Cheque Number field in flip C of this row must be empty. Then, choose 'Cheque' from the Create menu.

A new Cheque will be opened, with the window title 'Cheque: New', meaning that it has not yet been saved.

The Customer Number and Name and Bank Currency will be copied to the Cheque record. The Transaction Date from the Receipt will be copied to the Effect Date field in the Cheque, while the current date will be placed in the Reg. Date field. The Bank Amount from the Receipt row will be copied to the Amount field in the Cheque. If there are several Receipt rows receiving payments from the same Customer, the total Bank Amount from the row in which you placed the insertion point and all later rows will be copied to the Cheque. For example, if there are three Receipt rows receiving payment from the same Customer and you clicked in the second row before selecting the function, the total Bank Amount from the second and third rows will be copied to the Cheque.

After amendment if necessary, save the record in the Cheque register by clicking the [Save] button in the Button Bar. You will need to specify a Cheque No. before saving. The Cheque window will be closed, returning you to the Receipt. The Serial Number of the Cheque record will be copied to the Cheque Number field on flip C of the Receipt row(s).

If a Cheque is not opened when you select the function, the probable reasons are:

1. The insertion point is in a Receipt row that already has a Cheque Number.
   

2. The Type of the Payment Mode applying to the selected Receipt row is not "Received Cheques".
   

3. The Receipt has been marked as OK and saved.

If you do not want to create a new Cheque from a Receipt but instead want to connect it to an existing Cheque, use the 'Distribute Cheques' Row menu function.

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The Receipt register in Standard ERP:

• Introduction
  

• Entering a Receipt
  

• Receipts in Currency
  

• Checking Receipts, Marking as OK and Posting to the Nominal Ledger
  

• Nominal Ledger Transactions from Receipts
  

• Prepayments and On Account Receipts
  

• Correcting Mistakes in Receipts
  

• Withholding Taxes in the Sales Ledger
  

• Operations menu
  

• Create menu, including:
  
  • Receipts Suggestion
    

  • Workflow Activity
    

  • Cash In
    

  • Cheque
    

  • Down Payment
    

  • E-Mail
    

  • Prepayment Invoice
  
  
• Row menu

Go back to:

• Home page for Sales Ledger manual
  

• Home page for Standard ERP manual

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