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Defining Varieties - Item Variety Groups

The first step in configuring Varieties is to list the types of Variety that you sell, using the Item Variety Groups setting. Examples might be Colour, Size, Style, Veneer or Finish.

Do not enter the Varieties themselves in this setting. For example, when selling clothes, an appropriate Item Variety Group might be Size: you should enter the sizes themselves (e.g. Small, Medium, Large, etc) in the Item Varieties setting.

To define a new Item Variety Group, first move into the Stock module using the [Switch Module] button in the Navigation Centre. Then, if you are using Windows or Mac OS X, click the [Settings] button that's also in the Navigation Centre and double-click 'Item Variety Groups' in the resulting list. If you are using iOS or Android, select 'Settings' from the Tools menu (with 'wrench' icon) and tap 'Item Variety Groups' in the 'Settings' list. The 'Item Variety Groups: Browse' window will appear, showing the Item Variety Groups that you have previously entered. You can add a new record by selecting 'New' from the Create menu (Windows/Mac OS X) or the + menu (iOS/Android). When the record is complete, save it by clicking the [Save] button (Windows/Mac OS X) or tapping √ (iOS/Android) in the Button Bar. To close it without saving changes, click the close box (Windows/Mac OS X) or tap < (iOS/Android).

Code

Enter a code by which the Item Variety Group can be identified. You can use up to five alphanumeric characters.

Code Length

When you use an Item that has Varieties in a transaction of any kind, you will use a combined Item/Variety Number. This consists of the Item Number itself, from the Item register, and a suffix that indicates the Variety. This suffix is divided into sections, one for each Variety Group.

If you need the section of the combined Item/Variety Number that represents this Variety Group always to contain a certain number of characters, enter that number here. If the number of characters will vary, enter a full stop or a number of characters here.

If you enter a number of characters, you must also enter a number of characters (not necessarily the same number) as the Length in all other Variety Groups that will be used by a particular Item. You should also enter a numeric Length in all Variety Masks that will use the Variety Group. Similarly, if you enter a full stop, you should also enter a full stop in other Variety Groups and Variety Masks.

If you enter a number of characters, every Variety that belongs to this Variety Group should have a Code that consists of exactly this number of characters. In the example Variety Group illustrated above, all Colours should have three-character Codes.

If you enter a full stop, the number of characters in each Variety Code will not matter.

Please refer to the Item Numbers of Items with Varieties page for more details and an example.

Comment

Specify a name for the Variety Group.

Having entered your Item Variety Groups, the next step in configuring Varieties is to enter the Item Varieties themselves. Please refer here for details.

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Varieties in Standard ERP:

• Introduction
  

• Defining Varieties, including:
  
  • Item Variety Groups
    

  • Item Varieties
    

  • Variety Sets
    

  • Variety Subsets
    

  • Variety Masks
    

  • Variety Settings
  
  
• Item Numbers of Items with Varieties
  

• Using Items with Varieties in Transactions
  

• Varieties and Reports
  

• Varieties and Barcodes

Go back to:

• Home page for Items and Pricing manual
  

• Home page for Standard ERP manual

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