Example - Expenses and Purchases
The employee puts in a claim for the travel expenses incurred in visiting the Customer's premises. This is entered in the
Expense register and allocated to the Project using the fields on flip B of the grid area:
Again, when the Expense record is
approved by checking the OK box and then saved, a record is created in the
Project Transaction register. If the Item concerned has a Markup % specified on its
'Pricing' card, this will be used to calculate the amount to be invoiced. In the example illustrated, an Expense record for 12.50 (14.69 including VAT) will be charged out at 25.00 because the Markup % of Item T011 is 100%. The Item's Markup is shown as a negative Discount in the Project Transaction (the Project Transaction's Markup field is intended for changing the charge out rate manually).
In a similar manner, Purchases can immediately be registered against the Project using the Project field on flip B of the
'Costs' card of the Purchase Invoice screen. Again, as soon as the Purchase Invoice is
approved, a record is created in the
Project Transaction register for the Item. This feature might be used to register courier charges against a Project, for example. Again, the Markup % of the Item in question will be used to calculate the amount to be invoiced.
