After Installation
The FirstOffice directory or folder contains a number of files:
Shown is the Windows XP folder: its appearance on your computer and the number of files and folders may differ slightly according to the type of machine you are using, its operating system and certain other settings. In the illustration, for example, all file extensions are shown. Some or all of the following files should be present:
- The FirstOffice application, consisting of the program file "1Office.exe" or "1Office" (Windows), "1OfficeOS9" (Macintosh OS 9) or 1OfficeOSX (Macintosh OS X).
- The "Hob" folder, containing language and other files. This must be present in the same folder or directory as the FirstOffice application.
- The file "DBDef.txt", which is used by FirstOffice to import some basic settings data whenever a new database is created. This file must be present in the same directory as the program when a new database is created.
- The file "Default.txt", which is used by FirstOffice to import some basic settings data whenever a new Company is created. This file must be present in the same directory as the program when a new Company is created. Companies and databases are described here.
- The file "FOUKStd.txt" which contains sample set-up data, "UKAccs1.txt", which contains a sample Chart of Accounts, and "UKForms.txt", which contains templates for Invoices and other forms. If you wish to use these, follow the instructions on the Creating a New Company page first to create a new database and then import these settings. The name and precise make-up of this file will vary according to the country of use. In some installations, these files will be placed in a folder named "Setup".
- A back-up of an example database for training purposes ("FirstOfficeProDemoDateAugust2005.txt"). It includes the Chart of Accounts and other settings that are also in the files described in the previous paragraph. To use the example database, follow the instructions on the Restoring from a Back-up page describing the creation of a new database and the importing of a back-up file. In some installations, this file will be placed in a folder named "Setup".
- An "Attach" folder, which must be present if you want to attach files to records. Such Attachments are fully described here. In multi-user installations, this folder should be on the server machine. In some installations, this folder will not be created until you run FirstOffice for the first time.
- A "Backup" folder to be used for storing daily back-up files. In some installations, this folder will not be created until you run FirstOffice for the first time.
- Two extra folders, "PS" and "Scripts", will be present in Linux installations.
- The "Tmp" folder should be present if you will be using the FirstOffice Mail facility to send and receive external mail (i.e. to communicate with standard email programs outside your FirstOffice network). The External Gateway uses it to store mail attachments downloaded from the POP3 server before they are transferred to the "Attach" folder and attachments that are to be uploaded to the SMTP server. This folder need not be present if you are not using the FirstOffice Mail facility (i.e. if you do not have the CRM and Mail Value Pack). In some installations, this folder will not be created until you run FirstOffice for the first time.
