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This text refers to program version 4.3  

Creating a New Database (Multi-user) - Logging on from a Client

You should now create a new database on each client. Its sole task will be to enable you to log on to the server: almost no information will be saved on the client machines. Again, follow essentially the same steps as those described here. Ensure that there is no database file with the name "1Office.HDB" in the same folder as the FirstOffice application, and launch the application by double-clicking. However, make sure that the "DBDef.txt" and "Default.txt" files are present. A new database with the name "1Office.HDB" will be created.

Once again, the first task is to ensure the correct Companies have been entered. To do this, use the Company register as described on the Creating a New Company page. Make sure that the "Default.txt" file is present if you need to create new Companies. All that it is necessary to do here is to enter once again the Companies that you have previously entered to the database on the server. This will enable you to log in to them.

In the Code field (the left-hand field of the grid), enter the same Code(s) that you entered on the server. The TCP/IP and Port fields now become relevant. In the TCP/IP field, enter the TCP address of the server machine. This can be obtained from the TCP/IP control software on the server and is used to enable the client copy of FirstOffice to locate the correct server on the network. In the Port field, enter the value that you entered to the Server Port field on the Program Mode screen on the server. This is used to enable the client FirstOffice to locate the correct copy of FirstOffice on the server. If the server does not have a graphical interface, use the Port Number that you typed as part of the command to start the server application.

When you have entered all relevant Companies, click [Save].

The 'Companies' list will now appear allowing you to inform FirstOffice which Company you wish to use. Double-click the appropriate Company in the list, or highlight it and press the Enter key. If the result is that FirstOffice displays an error message "User Limit on Server reached" and you are certain this is not the case, the probable cause is that the Company Code of the chosen Company (in the first column of the Company register) does not match that of any of the Companies that were entered on the server.

In typical multi-user installations, the next task will be to enter details of each member of your staff that will be using FirstOffice. You might wish to limit each person to areas of FirstOffice relevant to their job and to give each one a password, to prevent unauthorised access. To do this, you will be using the Person register in the System module.

Once you have completed this task, please refer to the Setting up a Basic Accounts System page for details covering the setting up of a basic accounts system. It is recommended that you carry out this set-up work either from a single client machine or from the server itself. Until you have finished, no other users should be allowed to log on.

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