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This text refers to program version 4.3  

Transactions in FirstOffice

FirstOffice features a high level of integration between the different modules and the Nominal Ledger, where all transactions are recorded.

Whenever you process a transaction in FirstOffice's Sales or Purchase Ledger, an equivalent Nominal Ledger Transaction is normally created automatically. For example, when you approve an Invoice and send it to a Customer, a Nominal Ledger Transaction is created automatically to post amounts to the Sales, Debtor and VAT Accounts. Simultaneously, the Sales Ledger and all reports are updated. Similarly, when you receive a payment, you will update the Sales Ledger, and an automatic Nominal Ledger Transaction will update the Debtor Account and the Bank or Cash Account as appropriate. In general terms, a record that causes a Nominal Ledger Transaction to be created (e.g. an Invoice or stock movement of some kind) is usually referred to as a "sub system record" or "sub system transaction" in FirstOffice and in these web pages.

Through a large number of settings and parameters, you can set up the accounting environment so that the correct Sales Accounts, Cost Accounts etc. are updated when necessary. The level of automation available is extensive, but FirstOffice also allows full manual control over the accounting environment. By default, when FirstOffice is installed, full integration is made available, but you can partially or wholly switch this off as required.

The more common transactions are described on the following pages:

• Sales Invoices
  

• Receipts
  

• Purchase Invoices
  

• Payments
  

• Stock

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