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This text refers to program version 4.3  

Objects - in FirstOffice

FirstOffice supports the use of Objects, to allow your accounts to be classified and reported in several different categories or dimensions. You can assign up to 30 Objects to a row in a transaction: the Object field can contain up to 60 characters. When you enter Objects in an Object field, separate each Object Code using commas. It is recommended that you use Object Codes with at least two characters, placing a more usual limit of 20 Objects on each transaction row.

You can assign default Objects to Customers, and to individual Invoices and Nominal Ledger entries. When you assign an Object to a Customer, for example, FirstOffice will automatically assign that Object to all Nominal Ledger Transactions generated by Invoices made out to that Customer. This gives you excellent possibilities to report for example sales per Object. In general, Objects are tools to improve the internal cost accounting capabilities in your business.

You can use Objects as selection criteria in many reports. For example, if you have several profit centres in your business, and use Objects to separate income and expenditure for each one, you can produce separate profit and loss statements for each profit centre. You can also print a Nominal Ledger report that is restricted to a particular Object. The report will only list the transactions for each Account that have been classified with the selected Object.

All Objects in FirstOffice can span several years. This is a consequence of FirstOffice's continuous database, where the end of year is simply a user-defined reporting interval. The Object balances are thus automatically transferred from one fiscal year to the next. This gives you the ability to keep track of the budget and results of an Object (e.g. a building project) for several years.

You can close an Object, to prevent further postings to it. Working in the Object register (in the Nominal Ledger), switch on the Closed check box to close it. If you want to open the Object again later, you simply click in the box again to remove the check.

It is a good idea to experiment with the Objects and the various reports.

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