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This text refers to program version 4.3  

The Price Register

You can have several different Prices for each Item. Enter each Price as a separate record in the Price register, one record for each Price for each Item. You should do this after you have defined your Items, Item Group and Price Lists.

You should ensure that there is a single, unique, Price record for each Item/Price List combination, making the use of Price Lists in Orders and Invoices extremely fast. FirstOffice will prevent you entering a Price record for an Item/Price List combination if one already exists by displaying the error message "Already Registered".

To enter a new Price record, open the Prices register using the [Prices] button in the Master Control panel in the Sales Ledger or the Sales Support module and click [New]. Enter the Item Number of an existing Item, using 'Paste Special' if necessary to select from a list of Items, and press Return. The Item Name from the Item register is shown. Enter the required Price, specify a Price List, again using 'Paste Special', and click [Save].

Specifying a Price List in a Price record has the following effects:

• It will be included when the Price List is printed, using the report in the Sales Ledger.
  

• When you create an Order or Invoice in the name of a particular Customer, the Price List specified for that Customer will determine the Prices used. The Price List can be specified on two levels: for each Customer; or for Customer Categories. Prices from the appropriate Price List will be offered as a default whenever the Customer places an Order or receives an Invoice.

If you specify a Sales Account in a Price record, that Account will be offered as a default in Invoices where pricing is determined by that Price (i.e. by the unique Price record for the Item/Price List combination). This Account will take priority over those for the Item and Item Group and that in the Account Usage S/L setting.

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