Open Invoice Customer Statement
The Customer Statements document contains a summary of the open (unpaid) Invoices issued to a Customer. It is similar to the
report of the same name, but as it is a document you can design the printed output to meet your requirements using the
Form register in the System module. Whereas the report is intended for internal use, the document is to be sent to the Customer.
Note that for a particular Customer to receive an Open Invoice Customer Statement, the Reminder check box on the 'Company' card of their Customer record must be switched on.
- Customer
- Paste Special
Customers in Customer register
- Range Reporting Alpha
- If necessary, enter here the Customer Number of the Customer (or range of Customers) for whom you wish to print statements.
- Category
- Paste Special
Customer Categories setting, Sales Ledger
- If you want to print statements for Customers of a particular Category, specify that Category here.
- Days of delay (not less than)
- If you only wish to include Invoices in the statements that are overdue by more than a certain number of days, enter that number here.
- Increase Reminder Level
- Each Invoice contains a code (the Reminder Level) that indicates the number of times it has been subject to a reminder, or included on a Customer statement. Check this box if you want the Reminder Level to be increased when the statement is printed.
- When sending reminders the Reminder Level determines the text to be used in the reminder letter.
- The Reminder Level for each Invoice is shown on the statement and is visible on the 'Delivery' card of the Invoice screen.
- Include Open Credit Invoices
- Check this box if you want to include in the statement Credit Notes that have not yet been allocated to specific Invoices.
- Invoices
- Determine here which Invoices are to be included on the statement.
- Open
- This option lists all unpaid Invoices on the statement.
- Due
- This option lists only Invoices due for payment on the statement. These are Invoices whose Payment Terms have expired.
When you design the Form to be used when printing Statements, you can include the following fields if you need open Prepayment figures to be printed:
- Prepayments/Unallocated Cash
- prints a figure for total open Prepayment value
- Total including Prepayments/unalloc. cash
- prints the outstanding Invoice total less the total open Prepayment value.
