Entering an Invoice - Delivery Card
- Del. Terms
- Paste Special
Delivery Terms setting, Sales Support module
- Default taken from Customer (Sales Del. Terms)
- Specify the Delivery Terms for this Invoice here. You will tend to use this field for international Customers: examples might be Cost, Insurance, Freight or Free On Board.
- Del. Mode
- Paste Special
Delivery Modes setting, Sales Support module
- Default taken from Customer (Sales Del. Mode)
- Enter the mode of shipping used for this Invoice. Examples might be Post or Courier, or might specify the name of the courier that you used to ship the goods on the Invoice.
- If you have the Currencies, Languages and Advanced Pricing Value Pack, please click here for details about printing the Invoice document using different Forms depending on the Delivery Mode.
- Order No.
- In cases of Invoices created from Sales Orders using the automatic invoicing function, FirstOffice will enter the Order Number in this field.
- Update Stock
- Default taken from
Account Usage S/L setting, Sales Ledger
- Use this option if you need stock levels for the Items on the Invoice to be reduced when the Invoice is approved. This only affects Items that are Stocked Items. No check of the availability of stock will be made, unless you are using the Do Not Allow Over Delivery option in the Stock Settings setting in the Stock module.
- Switching this option on will also cause cost accounting postings (for use when maintaining stock values in the Nominal Ledger) to be included in the Nominal Ledger Transaction generated when the Invoice is approved.
- Both effects of this check box will only occur in those cases where Deliveries are made at the invoicing stage, from Invoices without related Sales Orders.
- In the case of Invoices created from Orders, if you need to invoice a greater Quantity than was delivered, you must do so by adding a new row to the Invoice. Ensure that this Update Stock box is checked so that stock levels are updated accordingly and, if appropriate, to cause cost accounting transactions to be created in the Nominal Ledger for the extra quantity. In this situation, this box will only apply to Invoice rows that are not related to the Order.
- Note that when you raise a Credit Note, this check box will be switched off by default, whatever the status of the Invoices Update Stock option in the Account Usage S/L setting. If you are using cost accounting (maintaining stock valuations in the Nominal Ledger), it should be left turned off because otherwise the stock value will be updated with an incorrect FIFO amount. For details about updating stock from Credit Notes, please refer to the Credit Notes and Stock page.
- Cust. Ord. No.
- Record the Customer's Purchase Order Number here. Where an Invoice has been created from an Order, the Customer's Order Number will be brought in automatically.
- Rem. Level
- This Reminder Level indicates how many Reminder documents have been printed for this Invoice. You can update this field yourself, or it can be updated automatically whenever a Reminder or a customer statement is printed.
- You can print Reminders using the Reminder document. A separate Reminder will be printed for each overdue Invoice, and it will contain one of three messages of increasing severity (defined in the Reminder Texts setting). When you next print a Reminder for this Invoice, the message it contains will be chosen depending on this Reminder Level. For example, if the Reminder Level of the Invoice is 2, the message will be taken from the Reminder 2 field in the Reminder Texts setting, and so on. If the Reminder Level of an Invoice is greater than 3, a Reminder document will be printed, but it will not contain a message.
- You can change this field after you have approved the Invoice.
- Last Rem. Date
- The last date a reminder or statement was printed for this Invoice is recorded here. You can change this field even after approving the Invoice.
- Interest
- Default taken from
Interest setting, Sales Ledger
- If payment for this Invoice is late, you can use the 'Create Interest Invoices' Maintenance function to charge interest. The figure in this field is the annual rate that this function will use to calculate the interest on this Invoice, if you have specified in the Interest setting that interest is to be calculated using the interest rate applicable at the Invoice Date. This figure will be brought in from the Interest setting but you can change it for this Invoice if necessary. Interest Invoices will not be created if the Interest check box on the 'Company' card of the Customer screen is switched off.
- Comment
- Default taken from
Customer
- Record here any comment about this Invoice: the comment can be printed on the Invoice document. The default is taken from the Order Comment field of the Customer record.
Please click
here for details about the Language field added to this card by the Currencies, Languages and Advanced Pricing Value Pack, and
here for details about the Location field added by the Stock Locations Value Pack.
