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Detta avser program version 4.2  

Introduction to the Target Time Register

As described in the example, Profile Activities have two purposes: they enable the booking of future time, and they allow this booked time to be compared with the time actually taken to complete the task in question. Profile Activities tend to be used in relation to specific tasks (for example, when sales appointments are booked, you will usually create separate Profile Activities booking the time for each appointment). Since their Task Type is Calendar, they are visible in the Calendar, so all employees can see that the time of the Person concerned has been booked.

You can also use the Target Time register to compare planned with actual time. In this register, the planned time is not related to specific tasks, and there is no impact on the Calendar.

Usually, members of personnel themselves will use Profile Activities to book future time, while their managers will use the Target Time register to set targets for the amount of time their employees are to spend on work of each Activity Type. For example, you might use the Target Time register to specify that a sales person should spend 30 hours per week selling and 10 hours on administration. The sales person will create Profile Activities for each future sales appointment and Time Activities once those appointments have been fulfilled. You can then use the Employee Time Statistics report to compare Target Time with Profile Activities, Target Time with Time Activities, or Profile Activities with Time Activities. An Activity must have a Task Type of Calendar to be included in this report.

Because the Target Time register is not related to specific tasks, it does not require much maintenance. In the example of the sales person in the previous paragraph, only one Target Time record is required. The targets in this record will be used every week by the Employee Time Statistics report. It will only be necessary to enter a second Target Time record if the number of hours to be spent on each Activity Type changes (e.g. to 25 hours per week selling, 10 hours on administration and five hours sales management).

The period covered by a Target Time record can be a day, a week, a month or any other period of your choice. When the Employee Time Statistics report is produced, the number of hours in the Target Time record will be adjusted proportionally to fit in with the report period. In the example above, the period is a week. If the Employee Time Statistics report is produced with a report period of one week, the number of hours in the Target Time record will be shown in the report. If the report period is one month, the figure shown in the report will be the number of hours from the Target Time record multiplied by four. If the report period is one year, the number of hours will be multiplied by 52.

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