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Purchase Order Stock

This report gives you information about unfulfilled Purchase Orders in the system, showing Purchase Order Number, Order Date, Supplier, and unfulfilled order value. Further information is available, depending on the level of detail chosen.

When printed to screen, the Purchase Order Stock report has FirstOffice's Drill-down feature. Click on any Purchase Order Number to open an individual Purchase Order record.

Please click here for details about the Location field added to the specification window by the Stock Locations Value Pack.
Purchase Order
Range Reporting    Numeric
Use this field to limit the report to a single Purchase Order, or range of Purchase Orders.

Item
Paste Special    Item register
Use this field to limit the report to Purchase Orders containing a particular Item. In the Overview, the figures shown in the report will be for the whole Order, not just for the specified Item.

Supplier
Paste Special    Suppliers in Customer register
To limit the report to Purchase Orders to a single Supplier, enter a Supplier Number here.

Item Group
Paste Special    Item Groups setting, Sales Ledger
Use this field to limit the report to Purchase Orders containing Items belonging to a single Item Group. In the Overview, the figures shown in the report will be for the whole Order, not just for the Items belonging to the specified Group.

Planned Delivery
Paste Special    Current date
If you wish to report on Purchase Orders whose Deliveries are to be received on a specific date, enter that date here.

Class
Paste Special    Purchase Order Classes setting, Stock module
Enter a Purchase Order Class code to limit the report to Purchase Orders of a single Class.

Show only not fully received items
If you are reporting on Part-Delivered Purchase Orders and are using the Detailed and Quantity options, switching this option on will list unfulfilled (undelivered or part-delivered) Purchase Order rows only. Otherwise, all Purchase Order rows will be shown.

Planned Delivery Date on Overview
Usually, the Overview option shows the Order Date of each Purchase Order. Check this box if you would like the Planned Delivery Date to be shown instead.

Function
Use these options to control the level of detail shown in the report.
Overview
This option displays the most important Purchase Order journal data (Order Number, Date, Supplier Name and Order Value yet to be received) in a table format.

Detailed
At the Purchase Order level, this option provides the additional information of Payment Terms and Planned Delivery Date. It also shows the Purchase Order rows with Item Code and Name, unfulfilled Quantity and unfulfilled Value.

Order Rows
This option shows minimal Purchase Order level information (Order No, Date and Planned Delivery Date). For all unfulfilled Purchase Order rows, it shows the Item Code, unfulfilled Quantity and unfulfilled Value.
Function
Use these options to determine whether values or quantities are to appear in the report.
Amount
The report will show the unfilled value of each Purchase Order.

Quantity
This option is only useful if you are using the Detailed or Order Rows options. If so, it will show for each Order row the quantity received and remaining to be delivered.
Selection
Check one or more of the boxes to include Purchase Orders of different status.