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This text refers to program version 4.0  

Printing Purchase Orders

There are two ways to print a Purchase Order.

1. While entering or inspecting a Purchase Order, click the Printer icon in the Button Bar or select 'Print' from the File menu. If you want to print to screen, click the Preview icon.
   

2. Click the [Documents] button in the Master Control panel or select 'Documents' from the File menu. Double-click 'Purchase Orders' in the 'Documents' list window or highlight it and press the Enter key. Indicate the Purchase Order Number (or range of Purchase Order Numbers) to be printed and press [Run].

Whichever method is used, the Form used is determined as follows:

1. Using the Form register in the System module, design the purchase order and name it "PURCHASE_ORDER". Use the 'Properties' function on the Operations menu to assign a Document Type of "Purchase Order". A sample Purchase Order Form is supplied with Hansa: this can be modified to suit your requirements. You might want to design different Forms for use with different Languages or Delivery Modes.
   

2. Select the Purchase Orders module using the Modules menu.
   

3. Click [Documents] in the Master Control panel or select 'Documents' from the File menu. The 'Documents' list window is opened: highlight 'Purchase Orders'.
   

4. Select 'Define Document' from the Operations menu.
   

5. In the subsequent window, enter "PURCHASE_ORDER" in the Form field of the first line (you can use 'Paste Special' to ensure the spelling is correct).
   

6. If you have designed different Forms for use with different Languages or Delivery Modes in step 1 above, enter the Form Code of each one on separate rows in the grid. In the Lang. field of each row, enter the appropriate Language or Delivery Mode. 'Paste Special' can be used to open a list of Languages from which the correct one can be chosen.
   

7. Click [Save] to save the Purchase Order Form definition. From now on, the purchase order form that you have designed will be used, from the 'Documents' function and from the Printer icon. If you have designed more than one Form, the correct one will be used depending on the Language or Delivery Mode of the Purchase Order.

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