Purchase Order Status
This report can be regarded as a more detailed version of the
Purchase Order Journal, to be used when it is necessary not just to list Purchase Orders but also to show the quantities of Items on related Goods Receipts and Purchase Invoices.
- Purchase Order
- Range Reporting
Numeric
- Use this field to limit the report to a single Purchase Order, or range of Purchase Orders.
- Period
- Paste Special
Reporting Periods setting, System module
- Enter the start and end dates of the reporting period. The first record in the Reporting Periods setting is offered as a default.
- Supplier
- Paste Special
Supplier register
- Range Reporting Alpha
- To limit the report to Purchase Orders to a single Supplier (or Suppliers), enter a Supplier Number (or range of Supplier Numbers separated by a colon) here.
- Object
- Paste Special
Object register, System module
- To limit the report to Purchase Orders containing a single Object, enter that Object here. This refers to Objects entered at Order level, not those entered for Order rows. If you enter a number of Objects separated by commas, only those Purchase Orders featuring all the Objects listed will be shown.
- Object Type
- Paste Special
setting, Nominal Ledger
- To show Purchase Orders containing Objects belonging to a particular Object Type, enter that Object Type here. This refers to Objects entered at Order level, not those entered for Order rows.
- For accrual reporting only
- If you are using the Accrued or Accrued by Nominal Code options (described below), the report will usually list those Purchase Orders that satisfy the report criteria against which goods but not Invoices have been received. If you want to list Purchase Orders whose goods had been received by a particular date but for which an Invoice had not been received by that date, enter that date here.
- Specify
- By default only approved Purchase Orders are shown in the report. You can use these options to include closed and unapproved Purchase Orders as well.
- Function
- These options are used to control the level of detail shown in the report.
- Overview
- This option lists all Purchase Orders that satisfy the report criteria. For each Purchase Order, the Items are listed individually showing the Item Number and Name and any Objects, together with quantities ordered, received and invoiced. At the Purchase Order level, the Purchase Order Number, Supplier Number and Name, Objects and Planned Delivery Date are shown.
- Detailed
- In addition to the information shown in the Overview, this option shows the Supplier address and, for each Purchase Order, all related Goods Receipts and Purchase Invoices are listed. All rows of the Goods Receipts and Purchase Invoices are listed individually together with cost prices, quantities, serial numbers and Purchase Accounts as appropriate.
- Accrued
- This option only lists those Purchase Orders that satisfy the report criteria against which goods but not Invoices have been received. If a date has been entered in the As at field above, Purchase Orders are listed whose goods had been received by that date but for which an Invoice had not been received by that date. In appearance, it is similar to the Overview with the additional information for each Purchase Order row of quantity awaiting invoice, value and Cost Account.
- This option requires Items to be specified on flip B of Purchase Invoices. This will happen automatically when Purchase Invoices are created from Purchase Orders if either the Consolidate by Items and Project option or the Transfer Each Row Separately option in the Purchase Invoice Settings setting is in use.
- To produce the same report but listing all Purchase Orders satisfying the report criteria, use the Purchase Order Accruals report.
- Accrued by Nominal Code
- This option shows the amounts posted to each Purchase Account by Purchase Invoices received against the selected Purchase Orders.
- As with the Accrued option above, this option requires Items to be specified on flip B of Purchase Invoices.
