Click the [Settings] button in the Master Control panel or select 'Settings' from the File menu to open the 'Settings' list. Double-click 'Locations' in the list. The 'Locations: Browse' window is opened, showing existing Locations.

To enter a new Location, click the [New] button in the Button Bar. Alternatively, if one already exists that is similar to the one you are about to enter, find it in the list, highlight it and click [Duplicate].

The 'Location: New' window is opened, empty if you clicked [New] or containing a duplicate of the highlighted Location.

Enter the Code and other information for each Location.

Stock A/C: The Stock Account specified in the final field will be debited whenever stock is received into the Location and credited when stock is delivered (providing that, in the Sub Systems setting in the Nominal Ledger, it has been determined that Nominal Ledger Transactions are to be created when Goods Receipts and Deliveries are approved). If no Stock Account is specified, the Stock Account for the Item Group to which the individual Item belongs or the Stock Account on card 5 of the Account Usage S/L setting will be used.
Ignore Chronology: Hansa contains a chronology feature which can be used to help improve the accuracy of FIFO valuations by ensuring that stock transactions are entered in date sequence. This feature is controlled using the Chronology in Stock options in the Stock Settings setting. If it is used, Hansa will not allow the approving of a stock transaction (i.e. Goods Receipt, Delivery, Stock Movement, Returned Goods record or Stock Depreciation) if there are unapproved stock transactions (in any of those registers) with an earlier Transaction Date, or approved stock transactions with a later Transaction Date. This chronology check can be turned off for a particular Location using the Ignore Chronology check box.
Require Position: If the Location is one that has Positions and you want to ensure that a Position is always entered to flip F of Goods Receipts with that Location, check this box.

If you are using Locations, it is recommended that you switch on the FIFO per Location option in the Cost Accounting setting in the Stock module. This will maintain a separate FIFO schedule for each Location, ensuring that Items are removed from each Location in the order in which they arrived. If this option is off, a single overall FIFO schedule is maintained, so Items will be removed from stock in the order in which they arrived, irrespective of the Location in which they are stored. It is also recommended that you either switch on the Require Location option or specify a Main Location (both in the Stock Settings setting in the Stock module). This will ensure that a Location is always specified when adding or removing stock.

Previous Next Top Entire Chapter in Printable Form