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This text refers to program version 4.2  

Entering a Customer Letter - Address Card

If you specified a single Customer on the 'Customer Selection' card, its main address and fax will appear here. If the Contact Person has a different Address and Fax, these will be shown instead of those from the Customer. A default Email address will also be brought in from the Customer or Contact Person record.

These fields are only used if you specified a single Customer and did not check the One per Contact box. In this case, the address entered here will be printed on the letter. If the letter is to be sent by fax or email, the fax number or email address entered here will be used. If you need to change the address for a particular letter, you can do so here: such a change will not be fed back to the Customer or Contact Person.

When designing the Form to be used when printing the letter, several fields are available to print the address. The Address 1, Address 2, etc. fields contain each line of the address entered here. The Address field contains the whole of this address. The Contact Address field contains the address from the Contact Person record or, if that is empty, from the Customer record.

If you specified more than one Customer in the Customer Letter, the address, fax number or email address will be taken from each Customer record in turn. If you checked the One per Contact box, they will be taken from each Contact Person record or, if blank, from the related Customer.

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