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Transactions in Hansa

Hansa features a high level of integration between the different modules and the Nominal Ledger, where all transactions are recorded.

Whenever a transaction is processed in Hansa's Sales or Purchase Ledger, an equivalent Nominal Ledger Transaction is normally created automatically. For example, when an Invoice is approved and sent to a Customer, a Nominal Ledger Transaction is created automatically to post amounts to the Sales, Debtor and VAT Accounts. Simultaneously, the Sales Ledger and all reports are updated. Similarly, when a payment is received, the Sales Ledger is updated, and a Nominal Ledger Transaction updates the Debtor Account and the Bank or Cash Account as appropriate. In general terms, a record that causes a Nominal Ledger Transaction to be created (e.g. an Invoice or Stock Movement) is usually referred to as a "sub system record" or "sub system transaction" in Hansa and in these web pages.

Through a large number of settings and parameters, the user can set up the accounting environment so that the correct Sales Accounts, cost centres, Cost Accounts etc. are updated when necessary. The level of automation available is extensive, but Hansa also allows full manual control over the accounting environment. By default, when Hansa is installed, full integration is made available, but this can be partially or wholly switched off as required.

The more common transactions are described on the following pages:

Sales Invoices

Receipts

Purchase Invoices

Payments

Stock

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