Entering a Goods Receipt - Items Card (Footer)
- OK
- Check this box to approve the Goods Receipt. After saving, you will not be able to change it. Stock levels will be amended accordingly.
- If you have so determined in the Sub Systems setting in the Nominal Ledger and in the Number Series - Goods Receipts setting, a Nominal Ledger Transaction will be created in the Transaction register. The nature of this Transaction is described on the Nominal Ledger Transactions from Goods Receipts page.
- You must approve the Goods Receipt before you can create a Purchase Invoice for it from the Purchase Order.
- You can use Access Groups to control who can approve Goods Receipts. To do this, deny access to the 'OKing Goods Receipts' Action.
- References in these web pages to approved Goods Receipts are to those whose OK check box is on.
- Qty
- This field records the total number of items of all types on the Goods Receipt. It is updated automatically.
- Freight
- Please refer to the description of the Fr. Cost field on flip H for details of this field. This figure is in the home Currency (or in Base Currency 1 as defined in the Base Currency setting in the System module). In the case of Goods Receipts raised from Purchase Orders, this value will be taken from the Freight field in the footer of the Purchase Order or, if that is blank, from the Purchase Cost field on its 'Other' card(reduced proportionally in the case of partial Goods Receipts).
- Customs
- Please refer to the description of the Customs field on flip H for details of this field. This figure is in the home Currency (or in Base Currency 1 as defined in the Base Currency setting in the System module) and by default is the sum of the Purchase Costs from the 'Price' card of the relevant Purchase Items (multiplied by the quantity).
- Cost Price
- This field records the total value of the Goods Receipt, in Currency and including all shipping and other additional costs.
- This figure is rounded up or down according to the Calc Cost Value rounding rules set in the Round Off setting in the System module, up to a maximum of two decimals.
- Ext. Tax
- When you define VAT Code records using the setting in the Nominal Ledger, you can specify that an additional tax, such as an environmental tax, is to be levied. If the VAT Code of any of the rows of the Goods Receipt is one where you have defined such an additional tax, the amount of that tax will be shown in this field, in the Currency of the Goods Receipt. That amount will be recalculated as you add Items to the Goods Receipt. When you create and approve a Purchase Invoice from the Goods Receipt, this Extra Tax will be debited to the Tax Account specified for the appropriate VAT Code. If you have specified a Tax Min. (minimum Extra Tax amount) for a VAT Code, and the Extra Tax in a Goods Receipt is less than this minimum amount, this field will be blank.
- Subtotal
- The total for the Goods Receipt, excluding VAT.
- This figure is rounded up or down according to the Calc Cost Value rounding rules set in the Round Off setting in the System module, up to a maximum of two decimals.
- VAT
- The VAT total for the Goods Receipt.
- This figure is rounded up or down according to rounding rules set for the Currency (in the Currency Round Off setting in the System module). If the Goods Receipt does not have a Currency, or the Currency in question has not been entered in the Currency Round Off setting, the rounding rules are taken from the Round Off setting (also in the System module).
- Total
- The total for the Goods Receipt, including VAT.
- This figure is rounded up or down according to rounding rules set for the Currency (in the Currency Round Off setting in the System module) (Total round off). If the Goods Receipt does not have a Currency, or the Currency in question has not been entered in the Currency Round Off setting, the rounding rules are taken from the Round Off setting (also in the System module) (Calc Cost Value round off).
