Entering a Contact - Accounts Card
- Creditor A/C
- Paste Special
Account register, Nominal Ledger/System module
- If the Contact is a Supplier and you want to use a particular Creditor Account, enter its Account number here.
- If you leave this field empty the Creditor Account will be taken from the Supplier Category (or the Customer Category if the Supplier Category field is empty) or from the Creditor Account on the 'Creditors' card of the Account Usage P/L setting.
- Bank Account
- Enter the Contact's main bank account number here. If the Contact is a Supplier, this bank account number will be transferred to any Purchase Invoices and Payments (flip H) entered in the Supplier's name, facilitating payment by the transfer of funds between banks.
- Cost A/C
- Paste Special
Account register, Nominal Ledger/System module
- If the Company is a Supplier, you can determine that a particular Cost Account (i.e. Purchase Account) will be offered as a default in the first Purchase Invoice row when you enter a new Purchase Invoice. This can be particularly useful in the cases of specialist Suppliers and of Suppliers of services such as electricity or telephone services, whose Purchase Invoices are usually debited to the same Account.
- If you want to set a default Cost Account for this Supplier, enter its Account Number here.
- Note that this field must contain a value if you intend to raise Purchase Invoices in this Supplier's name remotely from the Purchase Order screen and you are using the Consolidate Items to Supplier Cost Account or Consolidate by Items and Project options in the Purchase Invoice Settings setting. In the case of the Consolidate Items to Supplier Cost Account option, this will be the Cost Account debited by those Purchase Invoices.
- Bank Account 2
- This field is used by the 'Banking File' Export function. Please refer to your local HansaWorld representative for details.
- Cred. On Acc. A/C
- Paste Special
Account register, Nominal Ledger/System module
- If the company is a Supplier and you need to be able to issue Prepayments or On Account Payments to them without reference to a specific Invoice, you may want to use a special Account for such Payments. Specify that Account here, and switch on the On Account check box on the 'Terms' card.
- When you issue a Prepayment or On Account Payment, it will be debited to this Account. Subsequently, when you receive the Invoice and allocate it to that Payment, the same Account will be credited in place of the default Creditor Account. Please refer to the On Account Payments and Prepayments page for full details of this process.
- The Account specified here will override any such Accounts specified for the Supplier Category of the Supplier or in the Account Usage P/L setting ( card).
- On the sales side, it is not possible to specify a Debtor On Account A/C at company level. This will always be taken from the Customer Category or from the Account Usage S/L setting.
- Account Operator
- Paste Special
Banks setting, Purchase Ledger
- Enter the name of the Contact's bank or building society here. If the company is a Supplier, their bank information will be transferred to any Purchase Invoices ('Other' card) and Payments (flip H) entered in their name, facilitating payment by the transfer of funds between banks.
- Sales Objects
- Paste Special
Object register, Nominal Ledger/System module
- Used as default in Quotations, Sales Orders, Sales Invoices
- Purch. Objects
- Paste Special
Object register, System module
- You can specify up to 20 Objects in each of these fields, separated by commas. You might define separate Objects to represent different departments, cost centres or product types. This provides a flexible method of analysis that can be used in Nominal Ledger reports.
- The Sales Objects will be used as defaults in all Sales Orders, Sales Invoices and other sales transactions involving this company.
- On the purchase side, when you enter a Purchase Invoice, the Purch. Objects entered here will be brought in to the Objects field on the 'Terms' card of the Purchase Invoice screen if you are using the Objects on Creditor Account option in the Account Usage P/L setting. In any Nominal Ledger Transactions generated from the Invoice, these Objects will be assigned to the debit posting to the Purchase Account(s) and, if you are using the Objects on Creditor Account option, to the credit posting to the Creditor Account.
- When a Nominal Ledger Transaction is generated from a Goods Receipt, the Purch. Objects will be assigned to the credit posting to the Purchase Accruals Account. If you are using the Supplier Object on Stock A/C option on the 'Creditors' card of the Account Usage P/L setting, they will be assigned to the debit posting to the Stock Account as well.
- IBAN Code
- If the Contact has an IBAN (International Bank Account Number), enter it here. IBAN is a standard account number format, permitting cross border payments in Europe. This information will be used when necessary by HansaWorld Enterprise's electronic payment and payment export functions.
- Sort Code
- Enter the Sort Code (branch number) of the company's bank here. If the company is a Supplier, their Sort Code will be transferred to any Purchase Invoices ('Identifiers' card) and Payments (flip H) entered in the Supplier's name, facilitating payment by the transfer of funds between banks.
- Withholding Payment Modes
- Paste Special
Payment Modes setting, Sales/Purchase Ledger
- This field is intended for use in Argentina, where the responsibility for the collection of some of the input VAT lies with the recipient of Purchase Invoices. This is done by paying a percentage of the Invoice amount directly to the authorities. You can define separate Payment Modes with different percentages, and then, if the Contact is a Supplier, specify those that can be used with the Supplier using this field. This will ensure that the percentage calculation is always correct for this Supplier. The Payment Mode must be of the Withholding Type. For full details of this feature, please refer to your local HansaWorld representative.
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