Employee Time Statistics
This report in the Contact module is a list of employees, comparing the planned and actual hours that each one worked during the report period. Depending on the comparison method selected, the numbers of hours are calculated using Activities whose Start Dates fall in the report period and Target Time records whose Start Dates are most immediately prior to the report period. Please refer to the description of the
Target Time setting for details and an
example.
Only Calendar Activities will be included in the comparison. Activities that have been marked as Don't Show will not be included in the calculations. Similarly, Activities with Activity Types belonging to Activity Classes marked Exclude from Time Statistics are not included in the calculations.
- Period
- Paste Special
Reporting Periods setting, System module
- The report period. Depending on the comparison method chosen (see below), the report will include all Activities whose Start Dates fall in the period, and the Target Time record for the employee in question whose Start Date is most immediately prior to the start of the report period. Any Target Time records with Start Dates during the report period will be included as well.
- Employees
- Paste Special
Person register, System module
- Range Reporting Alpha
- Enter a Person's Signature to produce a report analysing the hours worked by a single employee.
- Display Group
- Paste Special
Display Groups setting, System module
- If you enter a Display Group here, the report will analyse the hours worked by all Persons belonging to that Display Group.
- Customers
- Paste Special
Customers, Suppliers and Contact Persons in Contact register
- Range Reporting Alpha
- Enter a Customer or Supplier Number to produce a report analysing the hours worked for a single Customer or Supplier or range of Customers or Suppliers. Activities with the specified Customer or Supplier in the Customer field will be used in the calculations.
- By default, the 'Paste Special' list shows Customers. Click the [Suppliers] button if you need to see Suppliers, and the [All Contacts] button if you need to see Customers, Suppliers and Contact Persons.
- Activity Types
- Paste Special
Activity Types setting, Contact module
- Range Reporting Alpha
- If you enter an Activity Type or range of Activity Types here, only Activities and Target Time records with those Activity Types will be used in the report.
- Activity Class
- Paste Special
Activity Classes setting, Contact module
- If you enter an Activity Class here, only Activities and Target Time records whose Activity Types belong to that Class will be used in the report.
- Function
- Use these options to control the level of detail shown in the report.
- Overview
- This option is a simple list, showing for each employee their Signature, total numbers of actual and target hours, and a comparison between the two totals.
- Detailed
- In addition to the information shown in the Overview, this option lists the Activities that were used to calculate the totals.
- Per Type
- This option is halfway between the Overview and the Detailed report. It shows subtotals of actual and target hours for each Activity Type.
- Per Class
- This is similar to the Per Type option, and shows subtotals of actual and target hours for each Activity Class.
- Per Display Group
- This is similar to the Per Type option, and shows subtotals of actual and target hours for each Display Group.
- Include
- Use these options to specify whether Done Activities, Activities that are not Done or both are to be included in the report. You must select at least one option, otherwise no Activities will be included in the comparison.
- Comparison
- Three comparison methods are available. Remember that only Calendar Activities will be included in the calculations. Those marked as Don't Show and those with Activity Types belonging to Activity Classes marked Exclude from Time Statistics will not be included in any comparison method.
- Target/Actual
- Actual time calculated using Time Activities is compared with target time calculated from the Target Time setting. This option cannot be used in the Detailed version of the report.
- Target/Profile
- Planned time calculated using Profile Activities is compared with target time calculated from the Target Time setting. This option cannot be used in the Detailed version of the report.
- Profile/Actual
- Actual time calculated using Time Activities is compared with planned time calculated using Profile Activities.
- Display
- The last column of the report shows how the two figures compare. This comparison is calculated as follows:
- %
- The comparison is a percentage.
- Quantity
- The comparison is a number of hours.
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