Introduction to Companies in Books by HansaWorld

If your business is one where there are separate departments or subsidiary companies that keep separate accounts, their data can be stored in a single Books by HansaWorld database, in separate partitions known as "Companies". If you set up more than one Company in Books by HansaWorld, each will be completely separate: there will be no common information, although you can copy from one to another using the export and import functions and by dragging and dropping. Separate account balances will be maintained, and each Company within a database can be backed up separately or together (backing up together is recommended).

You should only use this feature to differentiate between different departments if you intend to account for each of them separately. If you keep a single set of accounts covering your whole organization, you only need have a single Company in your database.

On launching Books by HansaWorld for the first time, your first task will be to create a Company, as described on the Starting Books by HansaWorld - New Database page.

The number of Companies that you can create is restricted by the Configuration setting (in the System module). In a new database, this number will always be one. If you need more than one Company, it is advisable to change this limit and then to enter as many Companies as you need straight away, so that you only need apply for an Enabler Key once. The Enabler Key is dependent upon the number of Companies entered, so you will need to apply for a new one if you add a new Company later. Remember that each Company will maintain completely separate accounts, so there is no need to create separate Companies for departments that are part of the same accounting whole.


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