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This text refers to program version 6.2  

Operations Menu - OK

This command is only available on the Operations menu for the 'Invoices: Browse' window. It allows you to approve an Invoice and is therefore the equivalent of checking the OK box in an Invoice record and saving it. You can also select several Invoices (hold down the Shift key to select a range of Invoices in the list) and approve them all at once. Remember that, if so defined in the Sub Systems setting in the General Ledger, this action causes General Ledger Transactions to be created for each Invoice in the selection and that therefore once it has been carried out you will no longer be able to modify those Invoices.

In multi-user systems, you can use Access Groups to control who can approve Invoices and Credit Notes. To do this, deny access to the 'OKing Invoices' and 'OKing Credit Notes' Actions respectively.

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In this chapter:

• Introduction
  

• Entering an Invoice
  

• Entering an Invoice - Examples
  

• Inspecting and Approving Invoices
  

• General Ledger Transactions from Invoices
  

• Printing Invoices
  

• Cash Notes
  

• Credit Notes
  

• Operations menu, including
  
  • OK
    

  • Invoice Status
    

  • Create Credit Note
    

  • Open GL Transaction

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