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This text refers to program version 6.2  

Credit Notes - Invalidating Invoices

In some circumstances it can be appropriate to invalidate an Invoice using the 'Invalidate' command on the Record menu. This function will remove the Invoice from your Accounts Receivable; any associated General Ledger Transaction will be removed from the General Ledger as well. An invalidated Invoice is easily distinguished because all fields have red lines drawn through them. These red lines are also shown in the 'Invoices: Browse' window.

You cannot invalidate an Invoice if it has been at least partially paid or credited or if it has not been approved.

In multi-user systems, you can use Access Groups to control who can invalidate Invoices. To do this, deny access to the 'Invalidating Sales Invoices' or the 'Invalidating Purchase and Sales Invoices' Actions.

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In this chapter:

• Introduction
  

• Entering an Invoice
  

• Entering an Invoice - Examples
  

• Inspecting and Approving Invoices
  

• General Ledger Transactions from Invoices
  

• Printing Invoices
  

• Cash Notes
  

• Credit Notes, including:
  
  • Crediting Part of an Invoice
    

  • Crediting Cash Notes
    

  • Invalidating Invoices
  
  
• Operations menu

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