Checking and Approving Receipts
Before approving a Receipt, first check to ensure it contains no mistakes. When you are sure it is correct, you can approve it in one of two ways:
- Click the OK check box with the Receipt on screen and then save it by clicking [Save].
- Select a Receipt by clicking on it in the 'Receipts: Browse' window, and select 'OK' from the Operations menu. By holding down the Shift key you can highlight a batch of Receipts to approve at a single stroke using this method.
Approving a Receipt causes it to be entered into your Accounts Receivable and allocates the payments it contains to the relevant Invoices. If so defined in the
Sub Systems setting in the General Ledger, a Transaction will be generated automatically, registering the Receipt in the General Ledger. This Transaction will be assigned a journal number that is the same as the Receipt Number, and is described on the
General Ledger Transactions from Receipts' page
! | After approving a Receipt, you cannot change it. |
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In multi-user systems, you can use Access Groups to control who can approve Receipts. To do this, deny access to the 'OKing Receipts' Action.
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