Reports in the Receivables module - Accounts Receivable
The Accounts Receivable report is a summary of the position on each Customer's account. It lists the Invoices that you have issued to your Customers that have not yet been paid. For each Invoice, the Due Date, the outstanding amount and the number of days by which it is overdue are shown, so, together with the
Receipts Forecast and
Periodic Customer Statement report, it is a very useful tool for debt-chasing purposes.
When printed to screen, this report has the Books by HansaWorld Drill-down feature. Click on any Customer Number in the report to open the Contact record for a Customer, or on an Invoice or Receipt Number to open an individual Invoice or Receipt record.
- Customer
- Paste Special
Customers in Contact register
- Range Reporting Alpha
- If necessary, enter here the Customer Number of the Customer (or range of Customers) you wish to include in the report.
- Category
- Paste Special
Customer Categories setting, Receivables module
- If you want to restrict the report to Customers belonging to a particular Customer Category, specify that Category here.
- Date
- Paste Special
Choose date
- If necessary, you can print a report showing the debtor situation as it was on a particular date. To do this, enter that date here. If you don't need to use this feature, leave the field blank.
- Function
- Use these options to control the level of detail shown in the report. In all cases, as in all Books by HansaWorld reports, if an Invoice is overdue for payment, the number of overdue days will be shown as a negative figure.
- History
- Where the Overview simply shows the outstanding balance of each Invoice, this option provides more detail, listing for each open Invoice any partial payments and Credit Notes.
- Overview
- The Overview shows each Customer's Number, Name and Telephone Number and, for each outstanding Invoice, the Invoice Number, the Invoice Date, the Payment Terms, the Due Date, the age or number of days overdue, and the outstanding balance.
- Balance
- This choice simply prints the total outstanding balance payable by each Customer.
- Status
- Use these options to determine the Invoices that will be included in the report.
- Open
- The report will list all unpaid Invoices.
- Due
- The report will only list those Invoices that are due for payment (i.e. Invoices whose Payment Terms have expired).
- Sorting
- The report can be sorted by Customer Number or Name.
---
In this chapter:
Go back to:
