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Este texto se hace referencia a la versión del programa 6.2  

Settings in the General Ledger - Sub Systems

The integration between the different modules in Books by HansaWorld means that General Ledger Transactions can be generated automatically when you approve (mark as OK and save) records in other ledgers and modules ("Sub Systems"). For example, when you approve an Invoice in the Receivables module, this can cause a General Ledger Transaction to be generated automatically, debiting a Debtor Account and crediting a Sales Account and, if appropriate, a Tax Account.

Use this setting to specify when you want this automatic generation of Transactions to be activated, and from which Sub Systems. To work with this setting, ensure you are in the General Ledger and click the [Settings] button in the Master Control panel to open the 'Settings' list. Double-click 'Sub Systems' in this list to open the following window:

Tick the Sub Systems from which you want General Ledger Transactions to be generated automatically. Whenever you approve a record (i.e. mark the record as OK and save it) in a Sub System register that you have selected here, a General Ledger Transaction will be generated automatically. Make sure you have specified the Accounts that will be used in these Transactions in the Account Usage A/R setting in the Receivables module and the Account Usage A/P in the Payables module, as well as other settings such as Payment Modes and Tax Codes.

Use the From Date field to indicate the date from which Transactions are to be generated. This will be useful when you are entering opening balances when you are changing to Books by HansaWorld from another accounting system. If you have entered an overall opening balance for the Debtor Account for example, any Invoices that you transfer from the old system and enter as Receivables opening balances should not generate Transactions posting to that Account as well.

It is therefore recommended that you switch on the check boxes according to your requirements and that, for each Sub System, you enter a From Date that is later than the Transaction Date used in all your opening balance transactions. This will ensure that the opening balances will not be posted to the General Ledger, and there will also be no danger that you will forget to switch the check boxes on when you need to enter new Sub Systems transactions. Please refer to the Opening Balances page for more information about entering opening balances.

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In this chapter:

• Introduction
  

• Types of Setting
  

• Settings in the General Ledger, including:
  
  • Account Transfers
    

  • Autotransactions
    

  • Number Series - Transactions
    

  • Report Settings
    

  • Sub Systems
    

  • Tax Codes
    

  • Transaction Settings
  
  
• Settings in the Payables module
  

• Settings in the Receivables module
  

• Settings in the System module
  

• Settings in the Technics module
  

• Settings in the User Settings module

Go back to:

• Home page for Books by HansaWorld manual

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