Language:


Crediting Purchase Invoices (Debit Memos)

If you want to credit a Purchase Invoice that has been sent to you, follow these steps:
  1. Ensure you are in the Purchase Ledger and click the [Purchase Invoices] button in the Master Control panel. The 'Purchase Invoices: Browse' window is opened, showing all registered Invoices.

  2. Find the Purchase Invoice to be credited in the list, open it and select 'Create Credit Note' from the Operations menu. You can also duplicate the Purchase Invoice you want to credit. Duplicating or using the 'Create Credit Note' function will ensure that the correct Purchase Account will be credited. If you don't want to connect the Credit Note to a particular Invoice, click the [New] button to open an empty new record.

  3. Fill in the data in the normal way, but change the Payment Terms to refer to a Payment Term record of Type "Credit Note" and enter the number of the credited Invoice in the Credit of Inv. field. Use 'Paste Special' from this field to search for the correct Purchase Invoice Number. The Invoice to be credited must be approved.

    If you used the 'Create Credit Note' function to create the Credit Note, the Payment Term and number of the Invoice to be credited will be placed in the new Credit Note automatically.

  4. When you approve and save the Invoice, your Purchase Ledger will be updated, and a new Nominal Ledger Transaction will be generated.
---

In this chapter:

Go back to: