Sales Ledger Opening Balances - Entering Receipts
As with entering Invoices, you can get a lot of help with entering your Receipts using the shortcuts built in to Standard Accounts. Perhaps the most useful tool is the 'Paste Special' command. You can use 'Paste Special' whenever you enter data in a field that refers to another register or setting.
There is no need to enter any Receipts from the previous fiscal year, because you should only have entered outstanding Invoices from that year. You should only follow the steps described below for Receipts from the current year to date (i.e. only if you are starting to use Standard Accounts in the middle of a fiscal year).
- Open the 'Receipts: Browse' window by ensuring you are in the Sales Ledger and clicking the [Receipts] button in the Master Control panel.
- When the 'Receipts: Browse' window opens, click [New] or use the ⌘-N keyboard shortcut to open a new record.
- The 'Receipt: New' window is shown. You can use a single window to enter all your Receipts from the earlier part of the year, providing that they use the same Payment Mode (i.e. post to the same Bank or Cash Account).
- Enter the data in the top of the window. Select a Payment Mode using 'Paste Special' to open a list of the Payment Modes you created earlier. Make sure the Transaction Date is correct.
- For each Receipt, enter the Invoice Number in the first column (or use 'Paste Special' to choose from a list of unpaid Invoices) and press the Return key.
- If you have an Invoice that is part-paid, alter the Received Value field to show the amount paid.
- When you have entered every Receipt, you should check what you have entered. If you find any errors you can change them as needed. When you are satisfied, click the OK check box in the lower left-hand corner.
- When you click [New] or [Save], the Receipt is approved and after this may not deleted or changed.
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